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An online Pub Quiz is the perfect way to have fun together. This guide walks you step by step through organizing a successful Quiz – at the office, in a pub, online, or right at home.
It all starts with choosing the right location. Will you host the Quiz in a pub, restaurant, company canteen, or at home? Or do you prefer an online or hybrid Quiz, for example via Zoom, Teams, or Google Meet?
For an in-person quiz, think ahead about the setup of tables and chairs. If you’re playing in teams, a group layout with separate tables usually works best. Always consider what suits your audience and group size.
Will you create your own online Quiz or choose a ready-made one? Making your own can be fun, but it’s also time-consuming, so keep that in mind when planning. Short on time or prefer a more professional Quiz? Then go for a ready-made version so you can fully focus on the organisation.
💡 Tip: With our online quizzes, you can, for an additional fee, customise the Quiz yourself – for example by adjusting the styling or adding your own Quiz questions. Check them out in the shop.
Not sure whether to go for a general or themed Quiz? For a mixed group with different ages and interests, a general Quiz with varied rounds usually works best. If you’re organising the quiz for a specific audience – for example football players, music fans, or millennials – then a themed Quiz can be a fun way to match their interests.
💡 Tip: Expecting more than 30 participants? Then a microphone is recommended.
Below is an example of a timetable that you can use for a standard Quiz:
Below is an example of a timetable that you can use for an XL Quiz:
In an online Quiz, answers are checked automatically and scores are updated instantly, which helps keep up the pace compared to a Quiz with pen-and-paper answers. On average, allow about 10–15 minutes per round of 10 questions.
Allow some extra time before the Quiz starts: online for logging in and signing up, and at an in-person Quiz a bit longer (around 30 minutes) so participants can find a seat and grab a drink.
As the organiser, you have two main tasks during the Quiz: clearly explain how it will run, and make sure the atmosphere stays enjoyable.
At the start of the Quiz, it is important that you explain the rules clearly. Indicate how many rounds and questions there are and outline the general schedule, including the break.
Also explain how players can participate – for example, by scanning a QR code or opening a link – and make it clear what is and is not allowed, such as consulting outside the team or looking up answers.
A Quiz is all about having fun together. Keep it light with a joke now and then, plan a short break for a drink or snack, and maintain the pace so everyone stays engaged.
If you find this challenging, you can also outsource these tasks to a professional quizmaster, allowing you to focus fully on the organisation. Are you presenting the quiz yourself? Then check out our tips in the article Guide to Hosting a Pub Quiz Like a Pro.
Once the Quiz is over, your job as organiser isn’t finished yet. There are still a few steps that complete the event.
Start with a short but festive award ceremony. Hand out the prizes and put the winners in the spotlight for a moment.
Then take a group photo or, in the case of a Quiz that you play remotely, a screenshot of the leaderboard or all participants on screen (cameras on!). It’s a fun memory, and also useful for internal communication or social media.
If you organise quizzes more often, be sure to ask for feedback – either personally or through a short (online) survey. This way you’ll discover what worked well and what could be improved.
Already planning your next quiz? Announce it right away, so participants have something to look forward to and are more likely to join again.
Organising an online Pub Quiz doesn’t have to be complicated. With a clear plan, good preparation and a little improvisation, you can make it a successful activity!
To ensure that you don’t forget anything, we have created a free checklist for organising an online Pub Quiz in Dutch and English.
How much time you need depends on your approach. Creating your own Quiz with enough variety can easily take a full day. If you choose a ready-made Quiz, preparation is much quicker. With a suitable venue arranged, you can often finalise the whole organisation within one or two hours.
For larger groups, a projector or big screen (or multiple screens) usually works best. Use Quiz software with automatic scorekeeping, such as ClassicQuiz, and consider letting participants play in teams for more clarity and fun.
Use Quiz software that lets participants answer via their smartphone and instantly see the scores. Add image or audio clips, show the leaderboard after each round, and actively engage with the teams via chat or video to keep the atmosphere lively.
